travel
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travel [2019/03/26 14:00] jthywiss [Transportation Expenses] Add examples for "prolonged" and "unreasonable hours" |
travel [2019/09/10 12:49] (current) jthywiss [Transportation Expenses] Fix type |
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| * were likely to be disrupted or delayed, or | * were likely to be disrupted or delayed, or | ||
| * presented safety or health risks. | * presented safety or health risks. | ||
| - | Find the "lowest economy airfare" by either using UT's Concur system, or (2) searching Travelocity and Orbitz, and sorting by price. You don't need to buy there, but that'll give you a baseline price. | + | Find the "lowest economy airfare" by either (1) using UT's Concur system, or (2) searching Travelocity and Orbitz, and sorting by price. You don't need to buy there, but that'll give you a baseline price. |
| Rental car collision damage waiver and loss damage waiver are usually included in UT's contract rate. If you aren't using UT's contract, they are reimbursable. A charge for an additional driver may only be reimbursed if incurred for a business reason. Charges for a liability insurance supplement, personal accident insurance, safe trip insurance, or personal effects insurance are not reimbursable. | Rental car collision damage waiver and loss damage waiver are usually included in UT's contract rate. If you aren't using UT's contract, they are reimbursable. A charge for an additional driver may only be reimbursed if incurred for a business reason. Charges for a liability insurance supplement, personal accident insurance, safe trip insurance, or personal effects insurance are not reimbursable. | ||
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| You can be reimbursed for staying longer if it allows you to save on airfare, and the total travel cost is less than staying a shorter time. | You can be reimbursed for staying longer if it allows you to save on airfare, and the total travel cost is less than staying a shorter time. | ||
| - | Arriving the night before or the morning after your UT business is reimbursable. | + | Arriving the night before or leaving the morning after your UT business is reimbursable. |
| Some universities and the US government say that if your travel time is 14 hours or more, you can arrive a day early to have time to recuperate. I think this is reasonable, but I have not seen this guideline used at UT. | Some universities and the US government say that if your travel time is 14 hours or more, you can arrive a day early to have time to recuperate. I think this is reasonable, but I have not seen this guideline used at UT. | ||
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| * Incidentals (see list above) | * Incidentals (see list above) | ||
| - Start a spreadsheet recording your estimates, grants applied for, and approved amounts. | - Start a spreadsheet recording your estimates, grants applied for, and approved amounts. | ||
| - | - Consider applying as a student volunteer at the conference. | + | - Get travel grants: |
| - | - Apply to the conference for a student travel grant. | + | - Consider applying as a student volunteer at the conference. |
| - | - Apply to your ACM SIG for a student travel grant. | + | - Apply to the conference for a student travel grant. |
| - | - Talk with your advisor about travel support. | + | - Apply to your ACM SIG for a student travel grant. |
| - | - Apply to the department for [[https://www.cs.utexas.edu/graduate-program/forms|Graduate Student Travel Support]]. The deadline is early each semester. | + | - Talk with your advisor about travel support. |
| + | - Apply to the department for [[https://www.cs.utexas.edu/graduate-program/forms|Graduate Student Travel Support]]. The deadline is early each semester. | ||
| - Fill out a [[https://apps.cs.utexas.edu/apps/rta|Request for Travel Authorization]]. | - Fill out a [[https://apps.cs.utexas.edu/apps/rta|Request for Travel Authorization]]. | ||
| - When the RTA is approved, you'll be asked to fill in more forms! Expect it! Yay! | - When the RTA is approved, you'll be asked to fill in more forms! Expect it! Yay! | ||
travel.1553626841.txt.gz · Last modified: 2019/03/26 14:00 by jthywiss
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