Committee meeting minutes should begin with:

1. Name of committee
2. Type of meeting: regular, special, adjourned regular, or adjourned special
3. Scheduled time and place of meeting
4. Actual time and place of meeting
5. Called to order by whom
6. Persons present
7. For special meetings, notice given by whom and when
8. Quorum present?
9. Previous meeting minutes read and approved (if this committee approves previous minutes)

The body of the minutes should contain:

1. Reports from officers and subcommittees
2. Subjects considered for action (i.e. a resolution) by the committee
3. Points of order and appeals, whether sustained or lost
4. All other motions that were not defeated or withdrawn

The body of the minutes is not a record of what was said, but a record of actions considered by the committee.

Committee meeting minutes should end with:

1. Adjournment time
2. Minutes submission date
3. Minutes submitted by whom

This is a very formal example of minutes. GRACS doesn't need this level of formality.

Executive Committee of the Graduate Representative Association
 of Computer Sciences

MINUTES

of a special meeting of the Executive Committee of the
 Graduate Representative Association of Computer Sciences
 called for Wednesday, 3 August 2011,
 at 3 o’clock p.m., at 2307 Speedway, Austin, Texas.

A special meeting of the Executive Committee of the Graduate Representative Association of Computer Sciences was called to order by John Doe, Chair, on 3 August 2011 at 3:02 p.m. at 2307 Speedway, Austin, Texas. The following persons were present:
* John Doe Executive Committee Member and Chair
* Mary Smith Executive Committee Member
* Robert Johnson Executive Committee Member and Secretary
* Patricia Williams Executive Committee Member and Treasurer
* Linda Jones Executive Committee Member

The Chair announced that the meeting had been called by the Chair of the Executive Committee, written notice was given to all Executive Committee Members on 29 July 2011, and that a quorum was present.
The minutes of the previous meeting were read and approved.

The Treasurer reported commodo consequat, duis aute irure dolor in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla pariatur. Excepteur sint occaecat cupidatat non proident. The Treasurer’s report is attached to and made part of these minutes.

The Committee on Officia Deserunt Collit reported through Mr. Davis a series of resolutions, which were discussed and amended, and finally adopted, as Executive Committee Resolution 2-1, which is attached to and made part of these minutes.

Committee Member Smith moved adoption of a resolution enim ad minim veniam, quis nostrud exercitation ullamco. The motion was discussed and amended, and adopted as Executive Committee Resolution 2-2, which is attached to and made part of these minutes.

Upon motion made and carried, the meeting adjourned at 9:25 p.m.

—————-

Submitted 3 August 2011.

by Robert Johnson, 
Secretary

Approved 4 August 2011.

by John Doe, Chair