This is an old revision of the document!
About three to four weeks before end of every fall and spring semester, GRACS must run nominations and elections. In fall, two reps are elected and in spring three reps are elected, both for one year terms.
The procedure:
To open nominations, send a call for nominations to grad@cs
. Below is an example of the call we've used in the past. Also ask the grad office to include an announcement in the grad newsletter.
Note: To compute the first day of the term of office, go to the Registrar's calendar to find the first day in the semester that registration or add/drop is open, and subtract one week.
Your CS graduate student organization, GRACS, invites nominations for <NUMBER> representatives for <SEMESTER> to <SEMESTER>. <<Encouraging text here about why one would want to be a GRACS officer.>> GRACS Web site: https://www.cs.utexas.edu/~gracs/ Questions? E-mail current GRACS reps. at: gracs@cs.utexas.edu -------- Details: Nominators and nominees must be students enrolled in a U.T. Computer Science graduate degree program. Self nominations are permitted, and in fact are the norm. The term of office is <DATE> to <DATE>. GRACS elections are staggered: three representatives have a fall-spring term and two have a spring-fall term. So, the representatives that started this <SEMESTER> will continue in office through <DATE>. If we have <NUMBER> or more nominees, we will hold an election in two weeks. If we have fewer, those nominees will take office without any election being needed. GRACS bylaws: https://www.cs.utexas.edu/~gracs/gracs-bylaws.shtml Please submit nominations by sending an e-mail message to gracs@cs.utexas.edu. Your GRACS reps: <NAME> <NAME> <NAME> <NAME> <NAME> https://www.cs.utexas.edu/~gracs/
As nominations are received, for each nominee:
If there are as many (or fewer) nominees as vacancies, skip to the “announce new reps” step below.
election/index.html
to include this information.https://www.cs.utexas.edu/~gracs/election/
to read the candidates' statements/u/www/users/gracs/election/vote
to vote at the specified time.election/Config.py
GRACS_MEMBER_LOGIN
is the username of the GRACS member running the election. Only this user can run the election scripts once they've been initialized.SEMESTER
and YEAR
appropriately.CANDIDATE_NAMES
, making sure to observe Python syntax rules (comma separated list of single quoted strings).Scripts are in the election/ directory:
init
creates the electionenable
opens votingvote
brings up a GUI to cast a vote (anyone in grad group can run this)disable
closes votingtabulate
displays the results (you can do this at any time, even in the middle of an election)remove
clears the resultsNotify the winners.
Announce them (and the continuing reps' names) to grad.