====== GRACS Administrivia ======

//This page is readable by all, but editable only by "gracs" group members.//

**//See [[gracs:|GRACS Internal Start Page]] for more GRACS administrative topics.//**

===== Bylaws =====

Review the [[https://www.cs.utexas.edu/~gracs/gracs-bylaws.shtml|GRACS bylaws]].

  * [[gracs:executive_committee|GRACS Executive Committee]] is five people, three elected for Fall to Fall and two for Spring to Spring terms.

===== Registration =====

GRACS is an [[https://utexas.collegiatelink.net/organization/gracs|official UT registered student org]]. We need to keep this registration up-to-date. UT Student org. info: http://deanofstudents.utexas.edu/sald/studentorgs/

===== GRACS' Yearly Obligations =====

Some of these things are the duty of the [[gracs:executive_committee|GRACS Executive Committee]], some are the duties of an officer, some are the duties of a standing committee, and some would necessitate a [[gracs:project_committees|Project Committee]].

==== August ====

  * New representatives (three) take office -- do the [[gracs:rep_update_procedure|GRACS Rep Update Procedure]].
  * Select [[gracs:executive_committee|GRACS Executive Committee]] chair, treasurer, and secretary.
  * Decide on a regular Executive Committee meeting time, and post on the GRACS calendar (see [[gracs:communication|communication]]).
  * Select a new [[:gsa|GSA]] representative and an alternate. (These two are presumably also GRACS' "GSA Committee".)
  * Appoint new [[gracs:social_committee|Social Committee]] members and new [[gracs:new_students_committee|New Students Committee]] members.
  * Update [[https://utlists.utexas.edu/sympa/info/csgrad|csgrad mailing list]] by adding all new students.
  * [[gracs:new_students_committee|New Students Committee]]: Coordinate GRACS' part of  [[gracs:new_student_orientation|New Student Orientation]] with the Grad Office.
  * Decide (with the committees) on a rough outline of activities for the year.
  * Compose a annual [[gracs:finances| GRACS Budget]] and submit to Patti.
  * [[gracs:social_committee|Social Committee]]: Select [[:tea_time|Grad Tea Time]] Czar.
==== September ====

  * (A [[gracs:project_committees|Project Committee]]?): Set up the [[:graduate_advice_day|GAD Topics]] for the year in collaboration with the Graduate Office.

==== August through December ====

  * Conduct [[gracs:events|Events]].
  * Check mail box (in GDC 2.304) at least monthly.

==== November ====

  * Open nominations for two representatives (to start in Spring), per the [[gracs:elections|Elections]] procedure.

==== January ====

  * New representatives (two) take office -- do the [[gracs:rep_update_procedure|GRACS Rep Update Procedure]].
  * Select [[gracs:executive_committee|GRACS Executive Committee]] chair, treasurer, and secretary.
  * Decide on a regular Executive Committee meeting time, and post on the GRACS calendar (see [[gracs:communication|communication]]).
  * Appoint new [[gracs:social_committee|Social Committee]] members and new [[gracs:new_students_committee|New Students Committee]] members.
  * [[gracs:social_committee|Social Committee]]: Select [[:tea_time|Grad Tea Time]] Czar.

==== February ====

  * [[gracs:new_students_committee|New Students Committee]]: Run the GRACS part of [[:gradfest|GradFest]].

==== January through May ====

  * Conduct [[gracs:events|Events]].
  * Check mail box (in GDC 2.304) at least weekly.

==== April ====

  * Re-register as a UT student organization in [[https://utexas.collegiatelink.net|HornsLink]] (costs $10).
  * [[gracs:new_students_committee|New Students Committee]]: Help Grad Office with e-mail lists for incoming students.
  * Open nominations for three representatives (to start in Fall), per the [[gracs:elections|Elections]] procedure.

==== May ====

  * Coordinate the [[gracs:golden_turtle|Golden Turtle Award]] hand-off at the Ph.D. hooding ceremony, if the current holder is graduating.

===== More =====

**//See [[gracs:|GRACS Internal Administrative]] for more GRACS administrative topics, such as money, communications, etc.//**

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[[gracs:|GRACS Internal Administrative]]