gracs:events
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gracs:events [2011/09/26 20:01] 128.83.122.94 |
gracs:events [2017/11/02 08:57] (current) taylor [Ideas] |
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| ====== GRACS Events ====== | ====== GRACS Events ====== | ||
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| ===== Ideas ===== | ===== Ideas ===== | ||
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| * Bat cruise | * Bat cruise | ||
| * Lunch forum | * Lunch forum | ||
| + | * Halloween Party with pumpkin carving | ||
| ===== Accounting ===== | ===== Accounting ===== | ||
| - | [[gracs:event_accounting_2012|Event Accounting 2012]] | + | [[gracs:departmental_expenses|GRACS Departmental Expenses]] |
| ===== Social Event Advice ===== | ===== Social Event Advice ===== | ||
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| * Book CS dept-controlled room: https://www.cs.utexas.edu/department/calendars/ > Calendars by Room > pick Room > go to date > press the + link on the date. | * Book CS dept-controlled room: https://www.cs.utexas.edu/department/calendars/ > Calendars by Room > pick Room > go to date > press the + link on the date. | ||
| * Book ACES room: http://webevent.aces.utexas.edu/webevent.htm | * Book ACES room: http://webevent.aces.utexas.edu/webevent.htm | ||
| - | * Announce -- see [[gracs:communication|GRACS Communication]] | + | * Announce -- see [[gracs:communication|Communication]] |
| * Updated GRACS calendar | * Updated GRACS calendar | ||
| * Post on GRACS Web site | * Post on GRACS Web site | ||
| * Send e-mails | * Send e-mails | ||
| * Post flyers | * Post flyers | ||
| - | * Track expenses -- see [[gracs:finances|GRACS Finances]] | + | * Track expenses -- see [[gracs:finances|Finances]] |
| - | ===== Notes on GRACS social events from Todd Hester ===== | + | ===== Notes on GRACS social events from Todd Hester and others ===== |
| It is best to make people commit to coming to an event. We made people RSVP for bowling and karaoke but not for the movie night. Handing out flyers also possibly helps. | It is best to make people commit to coming to an event. We made people RSVP for bowling and karaoke but not for the movie night. Handing out flyers also possibly helps. | ||
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| * Party – about 25 people | * Party – about 25 people | ||
| + | |||
| + | ==== Reserving Rooms (ie GAD) ==== | ||
| + | * If you want to reserve a room in ACES, go [[http://www.aces.utexas.edu/seminar/|here]] | ||
| + | * Other rooms (PAI, ENS) can be reserved [[http://apps.cs.utexas.edu/calendar/|here]] | ||
| ==== Getting reimbursements: ==== | ==== Getting reimbursements: ==== | ||
| Line 69: | Line 75: | ||
| * Gift cards are not reimbursable! | * Gift cards are not reimbursable! | ||
| + | |||
| + | * [[GRACS_Finances#getting_reimbursed|here]] is the link for getting reimbursed | ||
| ==== Buying pizza: ==== | ==== Buying pizza: ==== | ||
| - | * Call the pizza hut in austin | + | * Call the Domino's right by campus |
| - | + | * $6.50 per pizza (for 15, one-topping pizzas) | |
| - | * Make sure to get the dept discount | + | |
| * Make sure to do it tax-free | * Make sure to do it tax-free | ||
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| * For talks, 10 large pizzas seemed pretty good (~$80) | * For talks, 10 large pizzas seemed pretty good (~$80) | ||
| + | |||
| + | * For events, 15 pizzas is not a bad idea (30+ people) | ||
| * Got cheap soda from HEB | * Got cheap soda from HEB | ||
| + | |||
| ---- | ---- | ||
| - | [[gracs:|GRACS Internal Administrative]] | + | **//See [[gracs:|GRACS Internal Start Page]] for more GRACS administrative topics.//** |
gracs/events.1317085313.txt.gz · Last modified: 2011/09/26 20:01 by 128.83.122.94
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