gracs:events
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gracs:events [2010/11/30 11:17] 66.68.104.46 |
gracs:events [2017/11/02 08:57] (current) taylor [Ideas] |
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| ====== GRACS Events ====== | ====== GRACS Events ====== | ||
| + | |||
| ===== Ideas ===== | ===== Ideas ===== | ||
| - | * Bowling | + | * Trivia night (Posse East and moreso Austin's Pizza have been successful) |
| - | * Picnics | + | * Holiday time Potluck (was successful in 2010 the Monday after the last day of class) |
| + | * Bowling (at Union) | ||
| + | * Picnics (Eastwood's Park) | ||
| + | * Board game night | ||
| + | * Video game night | ||
| + | * Movie night | ||
| * Tournament | * Tournament | ||
| * Foosball | * Foosball | ||
| Line 12: | Line 18: | ||
| * Games during Tea Time? | * Games during Tea Time? | ||
| * One time RecSports events (as opposed to Intramural teams) | * One time RecSports events (as opposed to Intramural teams) | ||
| - | * Trivia night | ||
| - | * Board game night | ||
| - | * Video game night | ||
| - | * Movie night | ||
| * Todd's AI Gong Show -- one minute research talks, expanded department-wide | * Todd's AI Gong Show -- one minute research talks, expanded department-wide | ||
| * Assassin | * Assassin | ||
| * Bat cruise | * Bat cruise | ||
| * Lunch forum | * Lunch forum | ||
| + | * Halloween Party with pumpkin carving | ||
| + | |||
| + | ===== Accounting ===== | ||
| + | |||
| + | [[gracs:departmental_expenses|GRACS Departmental Expenses]] | ||
| ===== Social Event Advice ===== | ===== Social Event Advice ===== | ||
| Line 27: | Line 34: | ||
| * Know the budget! | * Know the budget! | ||
| - | ===== Notes on GRACS social events from Todd Hester ===== | + | ===== How to Run a GRACS Event ===== |
| + | |||
| + | Need details here: | ||
| + | * Review budget | ||
| + | * Book venue | ||
| + | * Book CS dept-controlled room: https://www.cs.utexas.edu/department/calendars/ > Calendars by Room > pick Room > go to date > press the + link on the date. | ||
| + | * Book ACES room: http://webevent.aces.utexas.edu/webevent.htm | ||
| + | * Announce -- see [[gracs:communication|Communication]] | ||
| + | * Updated GRACS calendar | ||
| + | * Post on GRACS Web site | ||
| + | * Send e-mails | ||
| + | * Post flyers | ||
| + | * Track expenses -- see [[gracs:finances|Finances]] | ||
| + | |||
| + | ===== Notes on GRACS social events from Todd Hester and others ===== | ||
| It is best to make people commit to coming to an event. We made people RSVP for bowling and karaoke but not for the movie night. Handing out flyers also possibly helps. | It is best to make people commit to coming to an event. We made people RSVP for bowling and karaoke but not for the movie night. Handing out flyers also possibly helps. | ||
| Line 40: | Line 61: | ||
| * Party – about 25 people | * Party – about 25 people | ||
| + | |||
| + | ==== Reserving Rooms (ie GAD) ==== | ||
| + | * If you want to reserve a room in ACES, go [[http://www.aces.utexas.edu/seminar/|here]] | ||
| + | * Other rooms (PAI, ENS) can be reserved [[http://apps.cs.utexas.edu/calendar/|here]] | ||
| ==== Getting reimbursements: ==== | ==== Getting reimbursements: ==== | ||
| Line 49: | Line 74: | ||
| * Let them know which item it is for | * Let them know which item it is for | ||
| - | ==== Buying pizza: ==== | + | * Gift cards are not reimbursable! |
| - | * Call the pizza hut in austin | + | * [[GRACS_Finances#getting_reimbursed|here]] is the link for getting reimbursed |
| + | |||
| + | ==== Buying pizza: ==== | ||
| - | * Make sure to get the dept discount | + | * Call the Domino's right by campus |
| + | * $6.50 per pizza (for 15, one-topping pizzas) | ||
| * Make sure to do it tax-free | * Make sure to do it tax-free | ||
| Line 60: | Line 88: | ||
| * For talks, 10 large pizzas seemed pretty good (~$80) | * For talks, 10 large pizzas seemed pretty good (~$80) | ||
| + | |||
| + | * For events, 15 pizzas is not a bad idea (30+ people) | ||
| * Got cheap soda from HEB | * Got cheap soda from HEB | ||
| + | |||
| ---- | ---- | ||
| - | [[gracs:|GRACS Internal Administrative]] | + | **//See [[gracs:|GRACS Internal Start Page]] for more GRACS administrative topics.//** |
gracs/events.1291137449.txt.gz · Last modified: 2010/11/30 11:17 by 66.68.104.46
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