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--- gracs:communication [2010/12/02 14:17]
128.83.141.251
+++ gracs:communication [2019/01/29 11:36] (current)
vance [gracs CS Web pages]
@@ Line 1: / Line 1: @@
-===== GRACS Communication =====
+====== GRACS Communication ======
 ===== Web site =====
@@ Line 7: / Line 7: @@
   * ''gracs'' Web pages folder: ''/u/www/users/gracs''
   * Anyone in the ''gracs'' UNIX group (GID 2004) can update
-  * You may want to ask ''gripe'' to chown to main person maintaining Web content
+  * You may want to ask ''help@cs'' to chown to main person maintaining Web content
 ==== Wiki ====
@@ Line 15: / Line 15: @@
 ==== Calendar ====
-  * GRACS Google Calendar (''utgracs@gmail'')
+  * GRACS Google Calendar ([[https://calendar.google.com/calendar/|Google Calendar]] ID: ''utgracs@gmail'')
+  * Be sure that all GRACS officers are given permission to make changes.  (In the "share this calendar" function in Gmail.)
 ===== E-mail =====
@@ Line 44: / Line 44: @@
       * Reply to DISTRIBUTE e-mail (yes, a second e-mail) in your inbox.
-  * Forward any "after you graduate"-type job announcements to Nancy Hatchett in OEA: nph@cs.utexas.edu .  She'll tell them to join FoCS (Friends of Computer Science) or post via career services.
+  * Forward any "after you graduate"-type job announcements to OEA: oea@cs.utexas.edu .  They'll tell them to join FoCS (Friends of Computer Science) or post via career services.
   * Jobs that are compatible with being an enrolled grad student, like project help, summer jobs, etc., are OK for us to distribute if we want to.  (per Patti 23 Mar 2010)
+==== Adding incoming CS grads to mailing lists ====
+We add new students to two mailing lists every year:
+  * csgrad-<year>@utlists.utexas.edu
+  * utcs-advice@utlists.utexas.edu
+The fist list (csgrad-<year>@utlists.utexas.edu) needs to be created at: https://utlists.utexas.edu/sympa/create_list_request. The second list (utcs-advice@utlists.utexas.edu) has all enrolled CS grad students added to it. Katie Dahm sends us the list of incoming students around the end of Spring every year. Along with these addresses, be sure to also add gracs@cs.utexas.edu to the csgrad-<year> list.
+==== Sample email to incoming students ====
+Fellow CS grads,
+As the summer starts and preparation for your first semester of graduate school at the University of Texas at Austin, you may find it useful to communicate with other graduate students just starting this fall, as well as students who are current attending the program.  For this reason, we have created and added you to two email lists:
+  * csgrad-2013@utlists.utexas.edu (the email list we are sending this to, the list containing all first-year students)
+  * utcs-advice@utlists.utexas.edu (containing all currently-enrolled CS students)
+Currently, you have all been added to this list with the email address you supplied the department, but if you would like to make any changes (or remove yourself from these lists), you can visit https://utlists.utexas.edu/.
+If you should have any other questions about the department, don't hesitate to contact us, your Graduate Representative Association of Computer Science (GRACS) members at gracs@cs.utexas.edu.
+Welcome aboard,
+GRACS
 ===== Flyers =====
@@ Line 53: / Line 78: @@
 ----
-[[gracs:|GRACS Internal Administrative]]
+**//See [[gracs:|GRACS Internal Start Page]] for more GRACS administrative topics.//**

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